Other Notification Forms

Notification Period: Within 14 days, including the date of birth.

Where to File the Form: At the municipal office of the place of birth or of the applicant’s residence.

Applicant: Father or mother of the child

Necessary Documents: Notification form (the form with the birth certificate should be completed at the hospital) and Mother and Child Health Handbook (Boshi Kenko Techo) * Besides Notification of Birth, the following procedures must also be completed when a child is born:

(1) Application for foreign registration

(2) Application for a passport (completed at the appropriate embassy office)

(3) Application for visa status and period of stay (completed at the Tokyo Regional Immigration Bureau within 30 days of birth)

Notification Period: Within 7 days from the date of death.

Where to File the Form At the municipal office of the place of death or of the applicant’s residence.

Applicant: Household family member or relative of the deceased

Necessary Documents: Notification form (the form with the death certificate should be completed at the hospital)

　As a rule, this certificate is only issued to the applicant in person. If someone else applies on your behalf, they must have a letter from you giving them power of attorney and some form of personal identification to confirm the name and address of the representative (if the person applying on your behalf is a family member who lives in the same household, the power of attorney is not necessary). The handling fee for the certificate is ￥200 per copy. Applications are also handled at each branch office.

• When leaving Japan:When leaving Japan, return your foreign resident registration card to the immigration officer at the airport or port of departure (except when the foreign resident has a re-entry permit).
• When acquiring Japanese citizenship:Take your certificate of acquisition of Japanese citizenship and return your foreign resident registration card to the Civil Affairs Section within 14 days.
• When a foreign resident dies:A family member of the same household must return the foreign resident registration card of the deceased to the Civil Affairs Section within 14 days.

　The re-entry permit can be obtained at the regional immigration office. If a foreign resident obtains a re-entry permit before leaving Japan, he/she may leave the country without having to return his/her foreign resident registration card. Application forms involving visas are not handled at the municipal office. The Tokyo Regional Immigration Bureau handles these procedures.

Inquiries: Tokyo Regional Immigration Bureau (Tel:03-5796-7111 ) or Tachikawa Branch Office, Tokyo Regional Immigration Bureau (Tel: 042-528-7179)