Municipal Office Information

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Certificates and Residence Cards

Obtaining Copies of Residence Records

 As of July 9, 2012, foreign residents are also able to obtain copies of their residence records in the same manner as Japanese residents. The residence records of foreign residents will include the full name (nickname), date of birth, sex, and address, as well as nationality/region, status of residence, and visa period of stay as special matters for foreign residents. Copy can be obtained at window # 5 on the first floor of the Mitaka Municipal Office Main Building or any branch office. The handling fee at the service counter is ¥300 per copy.

Regarding the Certificate of Registered Items in the Foreign Resident Registry (“Toroku Genpyo Kisai Jiko Shomeisho”)

 Since the Foreign Resident Registry created and maintained at the municipal office before July 8, 2012 has been returned to the Ministry of Justice, the municipal office can no longer issue certificates of registered items in the foreign resident registry. For more information, please contact Subsection 2 of Immigration Control Information Official Immigration Information Disclosure at the Immigration Bureau, Ministry of Justice (Tel: 03-3450-6311).

Issue of a Special Permanent Resident Certificate

 Special permanent resident certificate for special permanent residents (such as when converting the foreign resident registration card or applying for a reissue) are issued at window # 7 on the first floor of the Mitaka Municipal Office Main Building. It takes about two weeks to process the certificate from the time of application.

Required documents:

  1. Special permanent resident certificate or foreign resident registration card (If you are applying for a reissue because you have lost your certificate, the receipt number of the report of lost/stolen item filed with the police is also required)
  2. Passport (only for those with a valid passport)
  3. Some form of personal identification, if you are applying for a reissue because you have lost your certificate and do not have a passport
  4. 1 photo
    (1)Taken within the past three months; clear picture of the applicant.
    (2)4 cm long × 3 cm wide
    (3)Without hat, without background scenery, facing front, face and shoulders

Issue of a Residence Card

 Immigration Bureau of Ministry of Justice issues residence cards to permanent residents and those with other visa statuses of residence (other than special permanent resident). Please call the Immigration Information Center (Tel: 03-5796-7112) in advance to ask about the documents required.

Turning in Your Residence Card

When leaving Japan: Please turn in your residence card to the immigration officer at the airport or port of departure (except when you have a re-entry permit)

When acquiring Japanese citizenship: Turn in your residence card to the Ministry of Justice’s Immigration Bureau within 14 days

If the cardholder dies: A relative or member of the same household must turn in the residence card of the deceased to the Ministry of Justice Immigration Bureau within 14 days
Mailing address when turning in the card by mail: Registration Office (Odaiba Office), Tokyo Regional Immigration Bureau, 7-11, Aomi 2-chome, Koto-ku, Tokyo 135-0064

If You Lose Your Residence Card

If you have lost your residence card or it has been stolen, please complete the designated procedures for a replacement card within fourteen days after realizing it is missing. The first step is to file a lost/stolen item report with the police and obtain a report receipt number. (This number is an important reference when completing the procedures for replacement.) Then bring your passport and an ID photo to the Immigration Bureau and complete the designated procedures.

For more information, please call the Immigration Information Center (Tel: 03-5796-7112).

Changes in Your Name, Nationality/Region, Visa Status of Residence, or Visa Period of Stay

Special permanent residents: Use window #7 on the first floor of the Mitaka Municipal Office Main Building

Required documents:

  1. Special permanent resident certificate (or foreign resident registration card, which is considered an equivalent)
  2. Passport (only for those with a valid passport)
  3. Documentation written by an authoritative institution certifying the change in your name or nationality/region
  4. One photo
    (1) Taken within the past three months; clear picture of the applicant
    (2) 4 cm tall × 3 cm wide
    (3) Without hat, without background scenery, facing front, head and shoulders

Permanent residents and those with other visa statuses of residence: Ministry of Justice Immigration Bureau
Please call the Immigration Information Center (Tel: 03-5796-7112) for more information.

Re-Entry Permit

 You can obtain a re-entry permit at the Ministry of Justice’s Immigration Bureau. Please note that if a foreign resident returns to Japan within one year (within two years for special permanent residents), he/she only needs to show his/her residence card, special permanent resident certificate or foreign resident registration card (which is considered equivalent to these two) when leaving Japan, and there is no need to apply for a re-entry permit.

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