Mitaka City
Municipal Office Information

Basic Resident Registration Network System

 The Basic Resident Registration Network System is a computerized network across Japan that shares basic information of the basic resident registration stored by each municipality—such as your full name (and nickname), address, date of birth, sex, and resident registration code—making it possible for various administrative institutions to read required information to confirm the identification of an individual.
 Accordingly, this eliminates the need for submitting your residence record, which was previously a requirement when filing an application or a notification with administrative institutions in some cases.

Resident Registration Code

 The resident registration code is an eleven-digit number written on your residence record to make confirming the identity of an individual with the basic resident registration network system more accurate and efficient. Since these code numbers are assigned at random, there is no regular pattern within the numbers even among family members. Although you can change your code number, you cannot select your own number. In addition, it is illegal for private parties to use this code number.

Initial Assignment of the Resident Registration Code

 When initially assigned a resident registration code due to birth or moving into the city from overseas, you will receive your resident registration code notification at the service counter. If the notification is sent at a later date, it will be delivered by simple registered mail.

Requests for Change or Reassignment of the Resident Registration Code

 Requests to change your resident registration code are handled on an ongoing basis at the Civil Affairs Section or any branch office. Please bring some form of official personal ID with you when you apply. Together with the change, your current basic resident registration card will automatically become void, so please turn it in to Mitaka City.
 In addition, the resident registration code notification that you’ve already received can be reissued free of charge if you show some form of official personal ID.

Basic Resident Registration Card (hereafter referred to as “Juki card”)

 A Juki card is issued to those who apply for one after completing resident registration in Mitaka City (applications for those 14 years of age or younger can be filed by a legal representative). The handling fee is ¥500. You can choose from two types of cards: One with just your full name (and nickname) written on it (Type A), and one with your full name (and nickname), address, date of birth, sex, and ID photo on it (Type B).

Application Procedures

 Applications can be filed at window #7 on the first floor of the Mitaka Municipal Office Main Building or at any branch office. However, the card can be issued only at the Mitaka Municipal Office Main Building. The Type B card with photo can be used as an official form of personal identification. If you would like a Type B card, your photo will be taken at the service counter. (If you bring your own photo, it must be 4.5 cm tall × 3.5 cm wide, taken within the past six months. You must be facing front, not wearing a hat, and there must be no background scenery).
 The card can be issued on the same day only if you come to the Mitaka Municipal Office in person with (1) your residence card or special permanent resident certificate (or foreign resident registration card, which is considered equivalent to these) and (2) one additional form of personal identification, such as your health insurance card or student ID card.
 If you apply at a branch office, or if someone applies on your behalf, a card cannot be issued on the same day. Please come to the Mitaka Municipal Office Main Building with the reference letter that is mailed to your home afterward. (Those who would like a Type B card—one with a photo—must come in person either at the time of application or issue.)

When Moving Out of Mitaka City

 When a household with a Juki card or a Juki cardholder files notification of moving out by mail in advance, showing the Juki card (and confirming the code number) at the municipal office of the new address will eliminate the need for a certificate of moving out.

Public Certification Service for Individuals

 If you record an electronic certificate issued by the Tokyo Metropolitan Government in your Juki card, you can take advantage of administrative services such as filing electronic applications from your personal computer via the Internet using an electronic signature and electronic certificate.
 Applications can be filed at window #7 on the first floor of the Mitaka Municipal Office Main Building.
 The card can be issued on the same day only if the applicant applies in person with his/her Juki card, residence card or special permanent resident certificate (documentation with the latest information, such as full name and address; this includes the foreign resident registration card, which is considered equivalent to these).
 The period of validity is three years, and the handling fee is ¥500.

Automated Issue of Certificates at Convenience Stores

 You can obtain a copy of your residence record, seal registration certificate, or city resident/metropolitan resident taxation/tax exemption certificate with the Juki card at convenience stores (such as Seven-Eleven, Lawson, and Circle K Sunkus). A separate application must be filed to use your Juki card in this way.
 If you already have a seal registration and Mitaka citizen card, you must complete the designated procedures to merge the card with your Juki card. For more information, please call the Notification and Certification Subsection, Civil Affairs Section (ext. 2326).

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Mitaka Municipal Office 1-1, Nozaki 1-chome, Mitaka City, 181-8555, Tokyo Tel:0422-45-1151(Main Switchboard) Access Mitaka City Office

Hours:Weekdays, 8:30 a.m. to 5:00 p.m. (Closed:national holidays and during the December29 through January3)